Policy Documents

ADMISSIONS POLICY

The Board of Management of Douglas Community School has adopted this Admission’s Policy.

The provisions of the Education Act 1998 require this Policy.

INTRODUCTION

The policy sets out the process that will be followed in enrolling students into the school and is intended to assist Parents in clarifying the criteria used by the school.

Any queries arising from the Policy may be addressed to the Cathaoirleach of the Board of Management or to the Principal at Douglas Community School, Clermont Avenue, Douglas, Cork.

Douglas Community School was established in 1974 when the presentation Brothers withdrew from the management of Coláiste Muire. Douglas Community School is funded by the Department of Education & Science and is provided with staff in accordance with the teacher allocation system of the Department of Education & Science. The school provides the curricular programme set down by the Department of Education & Science in accordance with Sections 9 & 30 of the Education Act 1998. . The Trustees of the school are the Roman Catholic Bishop of Cork and the city of Cork VEC. The school is governed by a Board of Management composed of nominees of the trustees and elected nominees of the parents of students of the school and elected nominees of teaching staff. The Principal acts as Secretary to the Board and is a non-voting member.

Participation in the life of the school is open to all students including those students with disability and special educational needs in so far as it is reasonably practicable.

Every effort will be made to keep students informed of the activities of the school and to encourage them to involve themselves in the sporting and cultural extracurricular activities. Students will be encouraged to seek election to the Student Council

Douglas Community School has an active Parents’ Association which is funded by the Board of Management. The Executive has 16 members and meets each month. The Principal reports to each meeting. The Parent’s association is a member of PACCS.

General information about the school including

  • Mission Statement
  • School Curriculum
  • Extra Curricular Activities
  • Board of Management
  • Facilities
  • School calendar of events
  • Dress Code / Official School Uniform
  • Pastoral Care Policy
  • Code of Behaviour
  • School Rules, etc.

is available from the school.

The number to be enrolled in each year is determined by the capacity of the school building, the number of teaching staff, the facilities of the school and by requirements of the school curriculum and organisation as prescribed from time to time by the Board of Management and by the regulations and standards of the Department of Education & Science.

ENROLMENT OF AB INITIO FIRST YEARS

Enrolments will only be accepted from parents or guardians of prospective students.

All applicants must have satisfactorily completed their Primary Education and must be 12 years of age.

Parents/Guardians please note the following procedure:

1. Applications will only be accepted on the Official Form from 1″ September.
2. Closing date for receipt of Application forms is printed on the form. This date varies slightly from year to year.
3. Places will be allocated by the date printed on the calendar of dates for enrolment.
4. Assessment Test will take place in the school in early February prior to enrolment into the school.

Application Form:

The application form is that approved by the Board of Management. The form is available, on application, from the Principal.

On acceptance of a student into the school Parents/guardians and students will be required to confirm in writing, their acceptance of the school’s Code of Behaviour. This process of registration is done on an annual basis to confirm enrolment for the following year and to remind students of their commitment to the Code of Behaviour.

Should the number of applications exceed the capacity of the school to meet the demand for places the Board of Management will apply the following process:

1. All applicants will be assessed to determine if the school can provide a suitable education.
2. Pupils who are committed to coming to Douglas Community School as their school of first choice.
3. Pupils from Primary schools in the area served by the school.
4. Pupils who live in the immediate vicinity of the school but have not attended national schools in the area.
5. Brothers of pupils or former pupils of this school.
6. Sons of former pupils of this school.
7. Pupils whose families have moved into the area served by the school

ENROLMENT OF FIRST YEAR PUPILS WITH SPECIAL NEEDS

The Board of Management welcomes pupils with disabilities and students with Special Educational Needs provided that the resources required to meet the child’s needs are provided by the Department of Education & Science.

The Board of Management may require an assessment to establish the educational and training needs of the child and to identify the support services necessary.

Parents / Guardians of pupils with Special Needs must provide the school, in advance, with the following information:

1. Details of the disability or special educational need.
2. Copies of Psychological Reports & Educational Reports if available.
3. Details of the Medical Condition (if applicable).
4. Details of Resources provided in Primary School.
5. Special Resources or supports required or expected in Secondary School.
6. Any other special facilities required.

LATE APPLICATIONS

The Board of Management and Principal may consider late Applications for consideration based on availability of a place in an appropriate class and the reason for the lateness of the application.

TRANSFERS OF STUDENTS FROM OTHER POST PRIMARY SCHOOLS

The Board of Management recognises a student’s right to education and that a “second-chance” may in some circumstances, benefit a student.

On this basis applications for transfer from other post primary schools are normally only considered where the following conditions are met

1. The applicant’s presence is unlikely to adversely affect the education of the pupils already enrolled in the school.
2. The applicant has no previous history of substance abuse or of the distribution of such substances,
3. The applicant has never seriously harassed/assaulted/bullied other pupil or staff member in his previous school(s)
4. The applicant has not previously in a serious manner hindered the educational progress of other fellow students i.e. persistently interfered with the teaching and learning and infringed the rights of others to proper educational provision
5. The subjects available are suitable to the applicant and the applicant is willing to attend classes in all curriculum subjects provided for the class group he is joining.
6. There is sufficient space in the class (i.e. using the maximum class size guidelines).

Before completing the official Application Form all applicants for transfer from other Post primary Schools must provide details of:

1. Reasons for transfer.
2. Report on attendance, punctuality and behaviour in transferring school,
3. Copies of all school and State Examinations Commissions Examination Results.
4. Furnish a letter from the Principal of the transferring school to support the application.

STUDENTS SUSPENDED OR EXPELLED FROM OTHER SCHOOLS

In exceptional circumstances however the Board may at its discretion give consideration to an application in respect of a pupil excluded / suspended from or requested to leave another post primary school provided it considers that the applicant is likely to benefit educationally from such a transfer and where the current pupils are unlikely to be adversely affected by the admission of the applicant. Any admission approved in such a case will be conditional on the Board being satisfied with the undertaking given to abide by the Code of Behaviour and the likelihood of the applicant behaving in a proper manner in future.

The School must be satisfied with the reasons for transfer.

Decisions will be made within 21 days of receiving the completed Application Form.

Parents/guardians will be required to follow the normal registration and confirm in writing that they accept the school’s Code of Behaviour and will make all reasonable efforts to ensure that their son will abide by that code.

Contact with the Education Welfare Officer will be made where necessary

If the student has Special Educational Needs or has had resource time in his previous school, please submit details as in section on ab initio special needs student applications for First Year.

The Principal in consultation with the Deputy Principal and relevant Year Head or Co-coordinator will make a decision an applications subject to the usual rights of parents/guardians to appeal to the Board of Management.

All transfer students will meet with Guidance Counsellor and School Chaplain as soon as possible after registration

Admission of students transferred will be subject to the approval of the Board of Management.

INTERNATIONAL STUDENTS INCLUDING REFUGEES AND ASYLUM SEEKERS.

All International students will be accepted for enrolment, upon application, provided:

1. The Board has verified the identity of the student and that the application is made by a parent/guardian.
2. There is sufficient space in the appropriate Year Group/Class.
3. The subjects available suit.
4. The parents/guardians register their acceptance of the Code of Behaviour.
5. The student meets with Guidance Counsellor to clarify the suitability of subject choice and of subject levels

INTERNATIONAL STUDENTS WHO DO NOT SPEAK ENGLISH

Applicants will be accepted on the basis of the information provided by parents/guardians or by relevant agencies, on the same basis as other international students. Special english language teaching will be provided where the Department of Education and Science provide relevant additional teaching resources.

MID YEAR APPLICANTS.

Mid year applications will normally only be considered where families are relocating to the school catchment area.

Applications for transfers in to examination classes will be dissuaded, where alternative arrangements are possible, because of the likely negative impact on the examination results of the student.

The following procedure will apply to Mid Year applicants:

1. The applicant fulfilling the conditions outlined in the Admissions Policy.

2. The school being satisfied with the reason for the transfer.

3. The school being satisfied that the transfer is in the best interest of the student.

4. A place being available in a suitable class with appropriate subject choices.

5. Consultation with the Education Welfare Officer (if appropriate).

APPLICATIONS FROM STUDENTS OVER 18 YEARS OF AGE.

Persons eighteen years and over can apply for admission in the same way as can parents and guardians and will be considered as outlined above.

REFUSAL TO ADMIT A STUDENT.

The Board of Management reserves the right to refuse an application for admission where:

1. The Board believes that admitting the student is not in the best interest of the student.
2. The Board believes that admitting a student would adversely affect the education of the students in its care.
3. The Board believes that admitting the student would pose serious risks to the health and safety of the students in its care.

Such refusal to admit a student in exceptional circumstances will only be done in accordance with Section 29 of the Education Act 1998 and Circular 48/01.

Any such refusal to admit a student may be appealed by the parent/guardian to the Board of Management in the first instance and thereafter to the Secretary General of the Department of Education & Science under Section 29 of the Education Act 1998.